Know what's on your shelf — and in your sessions
Track ink, needles and supplies with batch numbers and expiry dates. Link items to sessions for full traceability, and get alerted when a product you stock is flagged in EU safety databases.
Inventory that understands tattooing
Not a generic stock system — built around inks, batches, sterile supplies and the compliance rules that come with them.
Stock tracking
Every ink bottle, needle box and supply item with quantity, batch number and supplier — depleted items keep their history.
Ink code scanning
Register inks by scanning their code — brand, color and batch are captured without typing.
Safety alerts (EU Safety Gate)
Inkfillers watches the EU rapid-alert system and flags any product in your inventory that appears in a safety recall.
Linked to sessions
Attach the exact inks and supplies used to each session — if a batch is ever recalled you know exactly which customers to contact.
Expiry dates
Expiry is tracked per item, so nothing past its date makes it into a session unnoticed.
Usage history
See what gets used, how fast, and by whom — so ordering becomes a data decision instead of a guess.
From delivery box to session record
Add your stock
Register inks, needles and supplies with batch numbers and expiry dates as they arrive.
Scan during the session
Scan or pick the items you use — they're deducted from stock and attached to the session in one step.
Traceability builds itself
Every session records exactly which batches touched which customer — your ink registration ledger stays complete without extra work.
Get alerted early
Low stock, approaching expiry or an EU safety recall on a product you own — Inkfillers tells you before it becomes a problem.
Inventory questions
Safety Gate — formerly known as RAPEX — is the EU's rapid alert system for dangerous products, including tattoo inks. When a product you stock is flagged, Inkfillers alerts you so you can pull it before it's used.
They work together. Inventory tracks what you own; ink registration records what was used on whom. Linking items to sessions keeps both in sync automatically.
Yes — needles, cartridges, gloves, aftercare products, anything with a quantity. Batch and expiry fields are optional per item.
Items are marked as depleted rather than deleted — their usage history and session links stay intact for traceability.
Access follows your studio roles — you decide which team members can add, use or manage stock.
Stop counting bottles by hand
Start a free trial and get your stock, batches and safety alerts into one system.
Questions? sales@inkfillers.com